Privacy Policy

Welcome to the privacy policy of Navis International Trade & Consulting Ltd. (NAVIS).

NAVIS takes your privacy very seriously. We ask that you read this privacy policy carefully as it contains important information about what to expect when we collect and process your personal data and how we will use your personal data.

This website (the website) is operated by NAVIS, a limited liability company incorporated in England and Wales under company number 11347416, of 85 Great Portland St, First Floor, London, W1W 7LT, United Kingdom.

This website is not intended for children and we do not knowingly collect data about children.

It is important that you read this privacy policy together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing your personal information so that you are fully aware of how and why we are using your data.  This privacy policy supplements any other notices and is not intended to override them.

1) Data controller and how to contact us

NAVIS is the data controller and responsible for your personal data (collectively referred to in this privacy policy as NAVIS, "we" "us" or "our") being processed in accordance with applicable data protection laws including the GDPR (General Data Protection Regulation).

We have appointed a responsible individual for overseeing questions in relation to privacy matters. If you have any questions about this privacy policy, including any requests to exercise your data protection rights, please contact them using the details set out below.

Full name of legal entity: Navis International Trade & Consulting Ltd
Postal address: 85 Great Portland St, First Floor, London, W1W 7LT, United Kingdom.

2) Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current.  Please keep us informed if your personal data changes during your relationship with us.The information we collect about you.

Personal data, or personal information, means any information about an individual from which that person can be identified.  It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you, such as:

We may also use aggregate information and statistics for the purposes of monitoring website usage in order to help us to develop our website and our services. Aggregate information may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity.  We may also provide such aggregate information to third parties.  If we do combine or connect any aggregate information with your personal data so that it can identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and bio-metric data). Nor do we collect any information about criminal convictions and offences.

3) How is your personal data collected?

We may collect and process the following information about you:​

4) How we will use your data

We have set out in the table below a description of the ways we plan to use your personal data and which legal bases we rely on to do so.  We have identified what our legitimate interests are where appropriate.

Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest
To operate, manage, develop and promote our business and, in particular, our relationship with the organisation you represent and related transactions (a) Identity
(b) Contact
(c) Careers
(d) Profile
Necessary for our legitimate interests (to operate, manage, develop and promote our business and to enable the relevant recipient within NAVIS, or any related company within our group of companies, o respond to you and offer the right information, and/or product(s) and/or service(s))
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) (a) Identity
(b) Contact
(c) Technical
(d) Usage
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)

(b) Necessary to comply with a legal obligation
To use data analytics to improve our website (a) Technical
(b) Usage
Necessary for our legitimate interests (to define types of customers for our products and services and to keep our website updated and relevant)

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. You can contact us for more information about this.  If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

We will retain and process your data for as long as we require it for the purposes for which it was collected or as is otherwise required by applicable law. To determine the appropriate retention period for your personal data, we consider the amount, nature and sensitivity of the personal data, the risk of potential harm from its unauthorised use or disclosure, the purposes for which we process it, whether we can achieve our purposes through other means, and the applicable legal requirements.

Once your personal data is no longer needed, we will securely delete or anonymise it.  We may continue to use anonymised data, which cannot be associated with you, for research or statistical purposes.

5) When we will disclose your data to third parties

We will not sell, exchange or otherwise distribute your personal data to unaffiliated third parties without your consent, except to the extent required by applicable laws and regulations, or as set out in this privacy policy. We may share data we collect with any related company (or other incorporated or unincorporated entity) within our group of companies and with selected third parties including:​

We may also disclose data we collect to third parties:

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow such third-parties to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6) Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

Promotional offers from us.  For certain enquiries about specific products and/or services, we may use your Identity, Contact and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products and/or services may be relevant for you. You will receive marketing communications from us if you have requested information from us and have not opted out of receiving that marketing.

Opting out.  You can ask us to stop sending you marketing messages at any time by contacting us in accordance with section 1 above.

7) Cookies and other information-gathering technologies

Our website uses cookies. Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. These cookies allow us to distinguish you from other users of our website which helps us to provide you with a good experience when you browse our website, and also allows us to improve our site.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our website may become inaccessible or not function properly.

For more information on our use of cookies, see our Cookies Policy on our website.

8) How we protect your data

We will use all reasonable efforts to safeguard your personal data and we have put in place security procedures and technical and organisational measures to do so. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.However, you should be aware that the use of the Internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data which is transferred from you or to you via the Internet.

9) Overseas transfers

The data you provide may be transferred to countries outside the European Economic Area (EEA) that do not have similar protections in place regarding your data and restrictions on its use as set out in this privacy policy. However, we will take steps to ensure that adequate protections and appropriate safeguards are in place to keep your data secure and that any such transfers are made in strict accordance with applicable data protection laws. Please contact us if you want further information on the specific mechanism used by us when transferring personal data out of the EEA.

10) Your rights

In some circumstances you have rights in relation to the personal data we hold about you.  Please contact us using the contact details above if you wish to exercise any of these rights.

Request access

You will not usually have to pay a fee to exercise these rights but if your request is clearly unfounded, repetitive or excessive, we may charge a reasonable fee (or refuse to comply with your request).  We may need specific information from you to help us confirm your identity and to speed up our response; this helps keep your personal data safe and speeds up our response to your request.  We try to respond to all legitimate requests within one month but this period may be longer if your request is particularly complex or you have made multiple requests; we will notify you in this case.

11) Links to other sites

Our website may contain links to other sites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third party websites and are not responsible for their privacy statements.   This privacy policy applies only to this website so when you access links to other sites you should read the privacy policy applicable to that site.

12) Changes to our privacy policy

We keep this privacy policy under regular review. If we change our privacy policy, we will post the changes on this page, and may place notices on other pages of the website, so that you may be aware of the information we collect and how we use it at all times.

This privacy policy was last updated on 28 December 2018.

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